Superior Council is changing the policy of open records – Superior Telegram

Superior – The city changes the way it processes open record inquiries.

As a result, the superior city council made changes on Tuesday, March 4, on its open records and guidelines to inform the public about the search for urban records.

Change changes:

• Provision of appropriate restrictions for the way of access to aging original recordings.
• Update the public about how to request data records through a public record that soon implemented, software platform.
• Change the structure of search fees that exceed 50 US dollars. The indictment that is determined by the personnel period that is necessary for the conclusion of the application now reflects the salary and service costs of the lowest paid city employee.
• Change the fee to reflect the actual costs of the city for copying data records and the determination of the price if digital media such as a flash drive are transmitted to the requester such as audio and video recordings.

In a memo, the city clerk Heidi Blunt explained to the council to upload the new open records platform of the city, Justfoia, the opportunity to upload records of unlimited size for the applications to retrieve.

In November, the Council approved a contract with Justfoia to optimize the process of receiving and answering a growing number of open record inquiries to the public.

The new platform is expected to go online later this month as soon as the employees are trained to use the software, Blunt told the telegram.

When the platform is implemented, there is a target page on the city's website. People will also be able to find Justfoia for Superior via a search engine like Google, SARN BOWER said superior to the city.

There will be two buttons from which the public can choose, one for city records and one for police notes. After Bower had filled out the form to search for the records, the user receives an e -mail with a secure key so that he can pursue his request.

The system is made aware of the staff, an inquiry has been submitted and it is addressed to the employees who are responsible for maintaining certain records.

“Inquiries can still remain anonymous, per state statute,” said Bowers. “On the Justfoia website there is a function with which you can protect your information if you want to remain anonymous.”

For people who do not have an internet or prefer to go to an office to seek a recording, Bower said that this is still possible after the system was still using. She said the city's staff would enter the request to maintain an internal test path.

“By automating the system, we can see in real time how data inquiries are met and how reaction -fast departments or records in the records edit with their inquiries,” said Bower.

Another characteristic of Justfoia is that the system will be improved for recording requests if necessary.

“We didn't have a good way to do that,” said Bower. “Someone would have to come in and give a check. It was only very chunky and cumbersome. “

People can now pay online with a credit card and receive a receipt, she said.

“We don't have many records for which we actually calculate … but the staff will prevent the personnel from being pursuing,” said Bower.

The applications will be notified by e -mail as soon as your request has been uploaded so that you can access the safe system, which means that the people have to pick up the records or pay for postage, said Bower.

In other business offenders: council members:

• Approved a small business scholarship for 15,000 US dollars to love the rehabilitation of the former ICO in the park, 2704 N. 21st St., for its headquarters.
• At the request of his chairman, council member Tylor Elm, referred to the Communication and Information Committee with the proposed budget, wholesale rates and the contract with the first Internet service provider of the Connectsuperior network. “It takes a little more work, and that's such a big project, I want to do it right,” said Elm.

Shelley Nelson has been a Duluth Media Group reporter since 1997 and has reported superior and Douglas County and the government of Duluth News Tribune from 1999 to 2006. Since 2006.